In this system of classification the papers or records are classified in accordance with the first letter of the name in alphabetical order.
Alphabetical filing system advantages and disadvantages.
Alphabetical numeric and alphanumeric.
Disadvantages of alphabetical classification of files.
Advantages and disadvantages of alphabetical classification of files alphabetical filing is the most widely used method.
Knowing the advantages and disadvantages of the various systems upfront will allow for an informed decision based on your particular needs.
Files are organised by surname and further broken down by first name.
For example in an alphabetical group of a correspondence with albert may be given number a 1 and with alex jones number a 2 and so on.
Alphabetical filing alphabetical filing is a method in which files and folders are arranged in order of alphabets of the names of person or institution concerned with such file.
Suitable for large offices having a large number of files and folders.
Filing systems offer advantages and disadvantages to office settings.
Advantages of alphanumeric filing.
While alphabetical filing has the advantage of being one of the easiest filing methods for new employees to learn this system of organisation also has some disadvantages.
It requires a lot of time to find papers and thus hinders the speed of operation.
In this filing alphabetical index is required.
A most people are familiar with this type of filing because libraries at least partially and home filing systems are usually alphabetical.
It includes name address phone number subject and other information along with file number.
This article looks at alphabetical filing.
Before putting the files into alphabetical order you have to decide what will be the designator of the file.
Papers may be misfiled due to misspelling of names.
Numeric systems are evaluated in other articles.
Each of these types of filing systems has advantages and disadvantages depending on the information being filed and classified.
In addition you can separate each type of filing system into subgroups.
The alpha numerical classification has the following advantages in addition to the advantages of both alphabetical and numerical classification.
Filing and classification systems fall into three main types.
Alphabetical filing is one method of managing medical records.
Alphabetical method of filing leads to confusion and congestion if there is a common name.
Alphabetical filing has several advantages.
All files and folders are given separate numbers.
It may be done using either the first names or surnames but whichever is chosen must be consistent throughout the particular filing system.
The most common type of filing system used is an alphabetical system.
It is an indirect method of classification of filing.
